Office Manager (part-time / onsite)

Your tasks:

• Office & Reception Management
  • Act as the first point of contact for visitors, ensuring a warm and professional reception.
  • Manage mail and parcel reception and distribution.
  • Maintain high office standards, ensuring a safe (PRL), comfortable, well-organized, and pleasant working environment.

• Administration & Operations
  • Coordinate business travel for different stakeholders with the agency.
  • Communicate daily with internal teams and external partners on operational matters.
  • Support the planning and execution of daily office activities, trainings, and internal events in collaboration with team leads.
  • Take ownership of the annual Barcelona office parties and key events.

• Vendors, Accounting & Procurement
  • Manage relationships with suppliers and contractors (e.g. furniture, food services, water suppliers, office equipment, security, cleaning and maintenance).
  • Track office-related expenses.
  • Handle purchase orders, invoice verification, and follow-up in collaboration with Accounting and Procurement.
  • Ensure facilities and services are maintained to a high standard.
  • Keep office inventory updated.

Your skills:

• 3+ years of experienceas an Office Manager, Facilities Manager, Administration, Reception, or in a similar role within a fast-paced environment.
• Fluency in English, Spanish and Catalan(written and spoken).
• Solid understanding of basic accounting and procurement processes.
• Strong organizational skills with the ability to manage multiple priorities.
• A proactive mindset with the ability to improve processes.
• Creative problem-solving skills and a “think outside the box” attitude.
• Excellent communication and interpersonal skills; friendly, assertive, and approachable.

Conditions:

• Part-time: Monday to Friday, 9:00–13:00
• Occasional flexibility may be required to handle urgent office-related matters outside normal hours.
• This job requires daily presence in the office.
• Compensation: 13.500€ gross/year